03/20/2025
This should be the first thing the city should do before acquiring anymore debt
Cities occasionally need to incur debt to finance a needed project or program for the community. It is recommended to first adopt a debt policy that governs the use of debt and provides a plan for the city. The following is a model for cities to review and consider using.
Model Debt Policy
The language in this model is compiled from various policies along with components from the Government Finance Officers Association’s Model Debt Policy. Each city should tailor the policy to their local preferences and expertise. As with all legal matters, cities are urged to consult with their city and bonding attorney for guidance.
City of _____________, IA Debt Policy
The purpose of this debt policy is to establish a set of parameters by which debt obligations will be undertaken by the city of ______________, IA. This policy reinforces the commitment of the city and its officials to manage the financial affairs of the city so as to minimize risk, avoid conflicts of interest and ensure transparency while still meeting the capital needs of the city. A debt management policy indicates to the public and the rating agencies that the city is using a disciplined and defined approach to financing capital needs under the Iowa Constitutional Debt Limit.
The goal of this policy is to assist decision makers in planning, issuing and managing debt obligations by providing clear direction as to the steps, substance and outcomes desired. In addition, greater stability over the long-term will be generated by the use of consistent guidelines in issuing debt.
Definition of Debt: All obligations of the city to repay, with or without interest, in installments and/or at a later date, some amount of money utilized for the purchase, construction, or operation of city resources. This includes but is not limited to notes, bond issues, capital leases, and loans of any type (whether from an outside source such as a bank or from another internal fund).
Approval of Debt: Bond anticipation notes, capital outlay notes, grant anticipation notes and tax and revenue anticipation notes will be submitted to the city council prior to issuance or commencing the obligation sale process. A plan for refunding debt issues will also be submitted to the council prior to the issuance process. Capital or equipment leases may be entered into upon approval of the council; however, details on the lease agreement must be consistent with the annual appropriations for debt management retirement.
Transparency
The city shall comply with legal requirements for notice and for public hearings related to debt issuance.
All notices shall be posted in the customary and required posting locations, including as required local newspapers, bulletin boards and Web sites.
All costs (including principal, interest, issuance, continuing and one-time) shall be clearly presented and disclosed to the citizens, city council and other stakeholders in a timely manner.
The terms and life of each debt issue shall be clearly presented and disclosed to the citizens/members, council and other stakeholders in a timely manner.
A debt service schedule outlining the rate of retirement for the principal amount shall be clearly presented and disclosed to the citizens/members, council and other stakeholders in a timely manner but not less than annually during the budgeting process.
Role of Debt
Long-term debt shall not be used to finance current operations. Long-term debt may be used for capital purchases or construction identified through the capital improvement, regional development, transportation, or master process or plan.
Short-term debt may be used for certain projects and equipment financing as well as for operational borrowing; however, the city will minimize the use of short-term cash flow borrowings by maintaining adequate working capital and close budget management.
In accordance with Generally Accepted Accounting Principles and state law,
The maturity of the underlying debt will not be more than the useful life of the assets purchased or built with the debt, not to exceed 30 years; however, an exception may be made with respect to federally sponsored loans, provided such an exception is consistent with law and accepted practices.
Debt issued for operating expenses must be repaid within the same fiscal year of issuance or incurrence.
Send a message to learn more