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Town of Okarche, 103 West Oklahoma Street, Okarche, OK (2026)

04/11/2024

SPECIAL SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
APRIL 11, 2024 4:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Discuss draft Investment Policy and give direction as deemed appropriate

2. Presentation by LaDonna Sinning from Arledge & Associates, P.C. and discussion concerning Fiscal Year 2022 audit and give direction as deemed appropriate

3. Adjournment

Posted this 10th day of April at 3:00 p.m.

03/25/2024

REGULAR SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
MARCH 25, 2024 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Administer Oath of Office and Swearing in of Ward 4 Trustee JD Mueggenborg

2. Administer Oath of Office and Swearing in of Ward 5 Trustee Jon Alig

3. Consideration and possible action concerning appointment or reappointment of representatives for the Town of Okarche to the Oklahoma Environmental Management Authority (OEMA) and Association of Central Oklahoma Governments (ACOG).

4. Consent Agenda – Consideration & possible action concerning approval of:
A. February 26, 2024 regular session minutes
B. March 2024 purchase orders for payment

5. Unscheduled Public Appearances - The governing body may listen but cannot engage in any discussion or take action under this item

6. Consideration and possible action concerning approval of special event on May 4, 2024 for County Line Tacos for Cinco de Mayo and authorizing music and tables to be set up in the parking spaces in front of the restaurant as well as closing off a portion of Oklahoma Avenue from the stoplight heading East and ending at 217 W Oklahoma Avenue (Farmers Mutual Insurance).

7. Discuss St. John’s Lutheran Church’s consideration by the Historic Preservation Review Committee on April 18, 2024 and direct staff as may be appropriate.
8. Discuss and direct action to Town Attorney to take in the case styled Caston Enterprises v Town of Okarche, et al.; Kingfisher County CV-2024-11.
9. Consideration and possible action concerning approval of utility easement from the Town of Okarche to Oklahoma Gas and Electric Company generally known as a tract of land in the Trinity Heights Addition, located in the Southwest Quarter (SW/4) of Section Thirty-two (32), Township Fifteen (15) North, Range Seven (7) West of the Indian Meridian, Kingfisher County, Okarche, Oklahoma, for the purpose for OG&E to straighten out and reconductor existing lines for rebuild of overhead electrical distribution lines in the area

10. Consideration and possible action concerning approval of Investment Policy for the Town of Okarche, Oklahoma & Okarche Public Works Authority
11. Consideration and possible action concerning acceptance of quote from Warren Cat for used Ultraquip UQ125 Trailer Mounted Portable Diesel Generator in the amount of $28,000 and new Multiquip MQ62TKT 6” Trailered Trash Pump in the amount of $28,500 for a total purchase of $56,500

12. Consideration and possible action to accept Oklahoma Rural Water Association (ORWA) and Oklahoma Department of Environmental Quality (DEQ) Rural Infrastructure Grant (RIG) in the amount of $45,200 for used Ultraquip UQ125 Trailer Mounted Portable Diesel Generator and new Multiquip MQ62TKT 6” Trailered Trash Pump and authorizing matching funds of $11,300 towards purchase.

13. Discuss Water Treatment Plant financing or payment of all or part of the additional costs from the municipality’s reserves; Direct staff and independent contractors to finalize the loan or designate the amount and location of funds for additional funding.

14. Consider awarding to the Public Construction Contract for the water treatment facility to the lowest responsible bidder, that being S2O CONTRACTING, L.L.C., in the amount of $3,248,206.50; Authorize Mayor/Chairman to execute the Public Construction Contract as the Town/Trust Attorney has reviewed and approved the contract, bonds, insurance and power of attorney.

15. Discuss establishment of a Town Administrator position, review job description and give direction as deemed appropriate

16. Discuss implementation of employee timeclocks and give direction as deemed appropriate

17. Reports

18. New Business – as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

19. Adjournment

02/24/2024

REGULAR SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
FEBRUARY 26, 2024 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Consent Agenda – Consideration & possible action concerning approval of:
A. January 29, 2024 regular session minutes
B. February 2024 purchase orders for payment

2. Unscheduled Public Appearances - The governing body may listen but cannot engage in any discussion or take action under this item

3. Consideration and possible action concerning acceptance of U.S. Environmental Protection Agency Community Grant Number 02F47901 and for Water Treatment Facility (Treatment of High Nitrates) in the amount of $2,000,000 and authorize the Mayor to execute the Grant Agreement.

4. Discuss Water Treatment Plant bid opening, review canvas of bids, consider awarding to the lowest responsible bidder, that being S2O CONTRACTING, L.L.C., in the amount of $3,248,206.50, contingent upon a determination of securing financing for the balance required from the OWRB or other financing as may be available, or the appropriation of some or all of the required monies to fund the Project from existing revenues, and designating such revenue source; Authorize Mayor to execute the Public Construction Contract upon receipt of the executed contract, bonds, insurance power of attorney, and approval of such documents by the Town Attorney.

5. Discuss Caston Enterprises LLC – 93 & 95 W Railroad Series, an Oklahoma Limited Liability Company, and Carol Castonguay vs Town of Okarche, et al., filed in the District Court of Kingfisher County, State of Oklahoma, Order and Notice of Hearing Petition to Foreclose Town of Okarche’s Absolute Right to Reopen Public Way or Easement and give direction as deemed appropriate.

6. Consideration and possible action concerning approval of utility easement from the Town of Okarche to Oklahoma Gas and Electric Company generally known as a tract of land in the Trinity Heights Addition, located in the Southwest Quarter (SW/4) of Section Thirty-two (32), Township Fifteen (15) North, Range Seven (7) West of the Indian Meridian, Kingfisher County, Okarche, Oklahoma, for the purpose for OG&E to straighten out and reconductor existing lines for rebuild of overhead electrical distribution lines in the area

7. Consideration and possible action concerning 2019 Dodge Durango vin 1C4RDJFG0KC792979 to reallocate OMAG insurance proceeds from repairing the Durango to purchase of previously approved order of Chevy Tahoe approved on January 3, 2024
8. Consideration and possible action concerning declaring 2019 Dodge Durango vin 1C4RDJFG0KC792979 as surplus property and no longer useful for Town purposes, and releasing vehicle to OMAG
9. Consideration and possible action concerning hiring of Okarche Municipal Pool Manager for 2024 season
10. Discuss Town social media pages and take necessary action to add social media pages to Pagefreezer, the social media backup service

11. Reports

12. New Business – as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

13. Adjournment

01/03/2024

SPECIAL SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
JANUARY 3, 2024 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Consideration and possible action to approve repair of 2019 Dodge Durango or declare as surplus property and relinquish to Oklahoma Municipal Assurance Group (OMAG) as a total loss

2. Consideration and possible action to approve replacement of 2019 Dodge Durango

3. Consideration and possible action concerning purchase of additional vehicle for the Police Department

4. Consideration and possible action to accept Oklahoma Rural Water Association (ORWA) and Oklahoma Department of Environmental Quality (DEQ) Rural Infrastructure Grant (RIG) in the amount of $36,000 for a Hydrovac Unit

5. Consideration and possible action to accept Oklahoma Municipal Assurance Group (OMAG) Sanitary Sewer Equipment Grant in the amount of up to $10,000 for a Hydrovac Unit

6. Consideration and possible action to approve quote from Vermeer Great Plains for a 2021 Vermeer LP SG Trailer Hydrovac Unit Serial # 7NWH16218MK010014 in the amount of $45,000 and authorize for payment

7. Consideration and possible action concerning ORDINANCE NO. 2024-413 AN ORDINANCE OF THE TOWN BOARD OF TRUSTEES OF THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 1, ARTICLE 2, SECTION 1-10 ENTITLED “ELECTION AND TERMS OF TRUSTEES AND OFFICERS”; PROVIDING THAT ALL TRUSTEES SHALL BE NOMINATED AND ELECTED AT LARGE AND NOT BY AND FROM WARDS; PROVIDING FOR THE ELECTION OF THE TWO (2) ADDITIONAL TRUSTEES AT A SPECIAL MUNICIPAL ELECTION TO BE HELD ON APRIL 2, 2024, AND STAGGERING THEIR TERMS; PROVIDING FOR THE REPEAL OF ARTICLE 1, SECTIONS 20-1 AND 20-2 OF CHAPTER 20 OF THE OKARCHE MUNICIPAL CODE 2021, AND RESERVING SUCH ARTICLE AND SECTIONS AND AMENDING THE TITLE OF CHAPTER 20 TO “CORPORATE AND ZONING DISTRICT BOUNDARIES”; PROVIDING FOR REPEALER; SAVINGS; CODIFICATION; SEVERABILITY; EFFECTIVE DATE.

8. Consideration and possible action concerning RESOLUTION NO. 2024-130 A RESOLUTION OF THE TOWN BOARD OF TRUSTEES OF THE TOWN OF OKARCHE, OKLAHOMA, NOTIFYING THE SECRETARY OF THE CANADIAN COUNTY ELECTION BOARD THAT THERE WILL BE A NONPARTISAN SPECIAL MUNICIPAL ELECTION FOR THE ELECTION OF CERTAIN ELECTED OFFICIALS ON TUESDAY, APRIL 2, 2024; PROVIDING FOR THE DATES OF THE FILING PERIOD FOR SUCH SPECIAL ELECTION, THE OFFICES TO BE FILLED AT SUCH GENERAL ELECTION AND THE QUALIFICATIONS FOR OFFICE.

9. Adjournment

09/25/2023

REGULAR SESSION OF THE PUBLIC WORKS AUTHORITY
TOWN OF OKARCHE
SEPTEMBER 25, 2023 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.
Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Chairman and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item.

The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Consent Agenda – Consideration & possible action concerning approval of:
A. August 24, 2023 special session minutes
B. September 2023 purchase orders for payment

2. Unscheduled Public Appearances - The governing body may listen but cannot engage in any discussion or take action under this item

3. Consideration and possible action concerning presentation from Michael Kennyson with X Factor Environmental, Inc. concerning nitrate removal solution

4. Consideration and possible action concerning shoring options and giving direction to the Public Works Director as deemed appropriate

5. Consideration and possible action concerning Water Purchase Contract for rural water customers outside the corporate limits of the Town of Okarche

6. Consideration and possible action concerning declaring a Dell Optiplex 9020 desktop computer and monitor as surplus property and no longer useful for a municipal purpose and authorizing the Town Clerk to dispose of them

7. Consider ratification of ORDINANCE NO. 2023-411 AN ORDINANCE OF THE TOWN BOARD OF TRUSTEES FOR THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 16 OF THE OKARCHE MUNICIPAL CODE 2021 ENTITLED “PUBLIC FACILITIES AND UTILITIES”, BY THE AMENDMENT OF SECTION 16-12.1 AMENDING THE CHARGE FOR INSTALLATION OF WATER METER FOR IN-TOWN AND RURAL CUSTOMERS

8. Reports

9. Adjournment

09/25/2023

REGULAR SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
SEPTEMBER 25, 2023 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
FLAG SALUTE
ROLL CALL
DECLARATION OF QUORUM

1. Consent Agenda – Consideration & possible action concerning approval of:
A. August 24, 2023 special session minutes
B. September 2023 purchase orders for payment

2. Unscheduled Public Appearances - The governing body may listen but cannot engage in any discussion or take action under this item

3. Consideration and possible action concerning declaring two iPhone 14 Plus 256GB Fire Department cellular phones as surplus property and no longer useful for a municipal purpose and authorizing the Town Clerk to dispose of them

4. Discuss special election results and give direction for election of all trustees at large or to define ward boundaries and directing the Town Attorney to draft an appropriate ordinance.
5. Consideration and possible action concerning ORDINANCE NO. 2023-411 AN ORDINANCE OF THE TOWN BOARD OF TRUSTEES FOR THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 16 OF THE OKARCHE MUNICIPAL CODE 2021 ENTITLED “PUBLIC FACILITIES AND UTILITIES”, BY THE AMENDMENT OF SECTION 16-12.1 AMENDING THE CHARGE FOR INSTALLATION OF WATER METER FOR IN-TOWN AND RURAL CUSTOMERS; SAVINGS; SEVERABILITY; REPEALER; CODIFICATION; EFFECTIVE DATE; DECLARING AN EMERGENCY.

6. Discuss taking applications for code enforcement officer.
7. Discuss town guidelines for solar inspections.
8. Reports

9. New Business – as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

10. Adjournment

08/24/2023

SPECIAL SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
AUGUST 24, 2023 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
FLAG SALUTE
ROLL CALL
DECLARATION OF QUORUM

1. Consent Agenda – Consideration & possible action concerning approval of:
A. July 27, 2023 special session minutes
B. August 17, 2023 special session minutes
C. August 2023 purchase orders for payment

2. Unscheduled Public Appearances - The governing body may listen but cannot engage in any discussion or take action under this item

3. Consideration and possible action to approve an agreement with the Board of Commissioners of Kingfisher County, Oklahoma and the Okarche Rural Fire Association concerning their donation in the amount of $60,000 towards the purchase of a Brush Pumper Fire Truck to replace the 2007 Ford Brush Pumper Truck, the procurement of the Truck, the declaring of the Brush Truck being replaced as surplus, and other transactions relating to the acquisition and ownership of the Brush Pumper Fire Truck.

4. Consideration and possible action concerning termination of lease agreement with Okarche Dugout Club dated April 30, 2018 and declaring 2004 Honda ATV vin number 478TE254144309828 as surplus property and no longer necessary for a public purpose and authorizing the transfer of 2004 Honda ATV from the Town of Okarche to the Okarche School District No. D-105

5. Consideration and possible action concerning approval of the FY 2023-2024 Budget

6. Consideration and possible action concerning approval of Crawford & Associates, P.C. Fiscal Year 2023 - 2024 Estimate of Needs and authorizing the Mayor to sign

7. CONSIDER ADOPTION OF TOWN OF OKARCHE SOCIAL MEDIA POLICY AND PROCEDURE

8. CONSIDER APPROVAL OF AN AMENDMENT TO TOWN OF OKARCHE/OKARCHE MUNICIPAL AUTHORITY’S PERSONNEL MANUAL, BY THE ADDITION OF A NEW SECTION 11 ENTITLED “POLICY ON EMPLOYEE USE OF SOCIAL MEDIA” TO CHAPTER VI ENTITLED “MISCELLANEOUS”.

9. Consideration and possible action concerning quote from Pagefreezer Software, Inc. for annual social media archiving subscription in the amount of $2,100 plus one-time setup cost of $250 for all Town sponsored pages and authorizing the Mayor to sign.

10. Discussion of date and time of for regular meeting for September and October 2023, or holding special meetings in those months, and making any change as deemed appropriate.

11. Reports

12. New Business – as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

13. Adjournment

08/17/2023

SPECIAL SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
AUGUST 17, 2023 5:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
ROLL CALL
DECLARATION OF QUORUM

1. Consideration and possible action concerning approval of the School Resource Officer Agreement with the Independent School District No. 105, Okarche, Kingfisher County, Oklahoma for the 2023-2024 year

2. Discuss Town sponsored website and social media pages in the absence of having an online backup subscription while another service is researched

3. Discuss Fiscal Year 2023-2024 budget with Frank Crawford, CPA and give direction as deemed appropriate

4. Adjournment

Posted this 15th day of August at 10:00 p.m.

05/21/2023

REGULAR SESSION OF THE BOARD OF TRUSTEES
TOWN OF OKARCHE
MAY 22, 2023 6:00 p.m.
OKARCHE BOARD CHAMBERS
103 W OKLAHOMA AVE.

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Mayor and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without exception, and without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the governing body may refer the matter to Mayor, staff, attorney or to the recommending board, commission, or committee.

MEETING CALLED TO ORDER
FLAG SALUTE
ROLL CALL
DECLARATION OF QUORUM

1. Consent Agenda – Consideration & possible action concerning approval of:
A. April 24, 2023 regular session minutes
B. May 2023 purchase orders for payment

2. Public Comments: The public is welcome to address the governing body to provide information on community events or accomplishments or speak on any matter placed on the AGENDA or NON-AGENDA according to the following guidelines:

Speakers will use the Sign-in sheet prepared by the Town Clerk/Secretary and shall include their name and the agenda item. Comments must be directed respectfully to the Mayor, or the Chairperson presiding during the meeting and may be limited in length by the Mayor or the Chairperson. Common rules of decorum are expected to be followed by all participants.
The governing body may listen but cannot engage in any discussion or take action under this item.

3. Discuss public comments to be allowed at the Town Trustee meetings and give direction as deemed appropriate

4. Define hiring procedures for Full-Time and Part-time Positions and give direction to Town Attorney as deemed appropriate

5. Consideration and possible action concerning approval of full-time assistant to Town Clerk

6. Consideration and possible action concerning hiring of Jaci Geheb, as part-time Police Department Secretary from May 29 through August 4, 2023, for sixteen (16) hours per week @ $16.00 per hour.
7. Consider approval of 4% COL increase for all police officers for FY2023-2024 to become effective on 7/1/2023.
8. Discuss establishment of a Town Administrator position, review job description and give direction as deemed appropriate

9. Consideration and possible action concerning Ordinance 2023-409 AN ORDINANCE OF THE TOWN BOARD OF TRUSTEES FOR THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 16 OF THE OKARCHE MUNICIPAL CODE 2021 ENTITLED “PUBLIC FACILITIES AND UTILITIES”, BY THE AMENDMENT OF SECTION 16-12.1, SUBSECTION 2, PROVIDING FOR AN EXEMPTION TO THE DEPOSIT REQUIREMENT FOR VICTIMS OF DOMESTIC VIOLENCE; SAVINGS; SEVERABILITY; REPEALER; CODIFICATION; DECLARING AN EMERGENCY.

10. Consideration and possible action concerning adoption of Town of Okarche/Okarche Public Works Authority Purchasing Manual

11. Consideration and possible action concerning ORDINANCE NO. 2023-410 AN ORDINANCE OF THE TOWN BOARD OF TRUSTEES FOR THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 1, ARTICLE 4 OF THE OKARCHE MUNICIPAL CODE 2021 ENTITLED “FINANCIAL AND BUSINESS PROCEDURES”, BY THE AMENDMENT OF SECTION 1-53 ENTITLED “CERTAIN OFFICERS AND EMPLOYEES PROHIBITED FROM CONDUCTING CERTAIN BUSINESS WITH MUNICIPALITY-VIOLATIONS”; BY THE AMENDMENT OF SECTION 1-58 ENTITLED “PURCHASES OF GOODS AND SERVICES (OTHER THAN PAYROLL AND PAYROLL RELATED”, BY THE AMENDMENT OF SUBSECTION 1 PROVIDING THAT THE FIRE CHIEF SHALL BE A PURCHASING OFFICER; BY THE AMENDMENT OF SECTION 1-63 ENTITLED “DEFINITIONS”, BY THE AMENDMENT OF SUBSECTION 3 AND 4 CONSISTENT WITH THE PUBLIC COMPETITIVE BIDDING ACT OF 1974; BY THE AMENDMENT OF SECTION 1-64 ENTITLED “OKLAHOMA PUBLIC COMPETITIVE BIDDING ACT (“ACT”)”, AMENDING THE SECTION TO BE CONSISTENT WITH THE ACT; BY THE AMENDMENT OF SECTION 1-66 ENTITLED “EMERGENCY PURCHASES”, AMENDING SUCH SECTION TO BE CONSISTENT WITH THE ACT; BY THE AMENDMENT OF SECTION 1-67 ENTITLED “FORMAL CONTRACT PROCEDURE”, INCREASING THE MAXIMUM AMOUNT REQUIRING FORMAL CONTRACT PROCEDURES TO ONE HUNDRED THOUSAND DOLLARS ($100,000.00); BY THE AMENDMENT OF SECTION 1-74 ENTITLED “ADOPTION OF THE TOWN OF OKARCHE/OKARCHE PUBLIC WORKS AUTHORITY PURCHASING MANUAL”, PROVIDING FOR THE ADOPTION OF SUCH MANUAL; SAVINGS; SEVERABILITY; REPEALER; CODIFICATION; DECLARING AN EMERGENCY.

12. Consider whether all trustees of the Town of Okarche shall be elected at large to represent the town at large or in the alternative elected to represent specific wards in the town:
A. Based on the decision, determine whether NODA or another third-party contractor should be contacted and employed to map and designate five wards with substantially equal populations; and/or
B. Whether the following ordinance should be approved: CONSIDER APPROVAL OF ORDINANCE NO. 2023-411 OF THE TOWN BOARD OF TRUSTEES OF THE TOWN OF OKARCHE, OKLAHOMA, AMENDING CHAPTER 1, ARTICLE 2, SECTION 1-10 ENTITLED “ELECTION AND TERMS OF TRUSTEES AND OFFICERS”; ESTABLISHING THE RULE THAT TRUSTEES NO LONGER MUST RESIDE IN SPECIFIC WARDS BUT CAN BE NOMINATED AND ELECTED AT LARGE IN THE TOWN OF OKARCHE, OKLAHOMA; PROVIDING FOR REPEALER; SAVINGS; CODIFICATION; SEVERABILITY; EFFECTIVE DATE; DECLARING AN EMERGENCY or
C. Direct the Town Attorney to prepare election documents as required to implement the direction of the Town Board and place the documents on the next agenda.

13. Consideration and possible action concerning approval of Engagement Letter with Crawford & Associates, P.C. for work related to the Estimate of Needs Budget and approval of Engagement Letter for work related to the FY24 audit and any other financial services requested and authorizing the Mayor to sign both.

14. Discuss Park Playground equipment and give direction as deemed appropriate.

15. Consideration and possible action concerning approval of invoices from Myder Fire Support, LLC in the total amount of $30,238.61 for annual maintenance, inspections and repairs of fire trucks.

16. Reports

17. New Business – as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

18. Adjournment

Posted this 19th day of May at 4:00 p.m.

Town of Okarche

04/11/2024

03/25/2024

02/24/2024

01/03/2024

09/25/2023

09/25/2023

08/24/2023

08/17/2023

05/21/2023

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