03/15/2023
About the Clerk Treasurers office:
All Clerk Treasurers, in Indiana, are elected for a four year term. The Clerk Treasurer is the Chief Financial officer of the town.
The ranking status of the Clerk Treasurer is on an equal level of the elected Town Council.
The Clerk Treasurer acts as the clerk for the Town Council in that the Clerk Treasurer attends meetings, takes minutes and votes only in the event of a tie.
The Clerks duties include (but are not limited to):
*establish & maintain all personnel records
* compiles, completes & distributes payroll
* administers & maintains records of all oaths
* advertises meetings, legal notices, budgets & financial reports
* receives, process & pays all financial obligations of the town
* acts as custodian of all public records
* oversees all monetary deposits & allocates funds appropriately
* assists with the annual budget process
* responsible for the submitting the annual report
* processing of all payroll deductions; taxes, PERF, etc
* multiple accounts bank reconciliations
* sewer utility billing & payment processing
The only areas the Clerk Treasurer does not have complete financial authority is in the final budget approval and in setting the salary / wages of municipal town employees.
No other elected municipal duties are specifically defined by law as the duties of the elected Clerk Treasurer.
… as one Indiana Clerk Treasurer has said “the office of the Clerk Treasurer has evolved dramatically from a bookkeeper and secretary to a financial manager whose responsibilities impact the financial well - being of local government”