05/11/2021
JOB DESCRIPTION
TITLE: Legal Secretary
HOURS: part time/29.5 hours per week. Will be full time in near future.
DEPARTMENT: Sanpete County Attorney’s Office
PAY RANGE: $15.00 - $20.00 per hour, depending on experience
JOB SUMMARY
A highly skilled secretarial position with knowledge of the criminal justice system and court
policies and procedures. Perform data processing, data entry, electronic file creation and maintenance, case preparation, word processing, receptionist work, and other assigned secretarial duties for the Sanpete County Attorney and Deputy County Attorney.
SPECIFIC DUTIES
• Prepare cases and all applicable documentation for E-Filing with Sixth District Court.
• Draft, obtain, and prepare informations, motions, summonses, subpoenas,
warrants, orders and orders to show cause, etc.
• Create, organize, and maintain all County Attorney Office files and indexes.
• Perform all other legal secretary functions for the County Attorney’s Office such as
copying, and reception duties.
• Answer telephones, receive visitors, and take and deliver messages for the attorneys.
• Maintain composure when confronted with hostile, emotional, or angry people and tactfully answer routine questions from the public and other county employees.
• Interact with and accurately gather information from police officers, defendants, victims,
court personnel, and outside attorneys to ensure proper preparation of cases.
• Maintain proper decorum and work ethic of the County Attorney’s Office.
• Must be dependable.
• Must be self-motivated.
• Must be able to pass Drug and Alcohol Testing. (Random testing).
• Perform other duties as assigned.
JOB QUALIFICATIONS
Education: High School diploma or GED equivalent; two years of post-high school academic
study in business administration, criminal justice, secretarial, or other related field.
Experience: At least two years of experience at a prosecuting agency as a legal assistant, legal
secretary, or paralegal, or comparable office experience.
Certifications: Valid Utah Driver’s License, Notary Public helpful, but not required, Terminal Agency Coordinator (TAC) for access to the Department of Public Safety, Bureau of Criminal Identification, Utah Criminal Justice Information System (UCJIS) helpful, but not required.
KNOWLEDGE, SKILLS, AND ABILITIES
• Knowledge of prosecution and court procedures in order to prepare, with minimal
supervision, cases filed from the Sanpete County Attorney’s office, including informations, motions, summonses, subpoenas, warrants, and orders to show cause, etc.
• Computer programs for the County Attorney’s Office including the prosecution document preparation system and all other systems implemented by the attorney’s office.
• Maintain strict confidentiality and interact diplomatically with department personnel, other county department personnel, the public, defendants, and outside attorneys.
• Communicate effectively verbally and in writing, exercise initiative and sound judgment to react resourcefully and responsibly under pressure.
• Ability to create, organize, and maintain all County Attorney office files and indexes.
• Ability to operate various types of typical office equipment and computer software necessary to perform all other legal secretary functions for the County Attorney’s office, such as scanning, faxing, copying, and reception duties.
PHYSICAL DEMANDS
Typically sit at a desk or table. Regularly walk, stand, or stoop. Occasionally lift, carry, push,
pull, or otherwise move objects weighing up to 25 - 30 pounds. Occasionally drive a motor vehicle. Work for sustained periods of time maintaining attention to detail.
Accommodation may be made for some of these physical demands for otherwise qualified
individuals who require and request such accommodation.
WORKING CONDITIONS
Work is performed in an environmentally-controlled building. Work may expose incumbent to
unknown, dangerous, and/or hostile conditions.
Note: This description lists the major duties and requirements of the job and is not all-inclusive.
Incumbent may be expected to perform job-related duties other than those contained in this
document and may be required to have specific job-related knowledge and skills.