06/05/2012
Office Services Coordinator
Division of Finance and Administrative Services
The Division of Finance and Administrative Services is seeking applicants for the position of Office Service Coordinator. This position is based in Jefferson City and works 8:00 a.m. – 5:00 p.m. Monday – Friday. This position requires frequent statewide travel including overtime and overnights. Eligible applicants must possess a valid Missouri driver’s license. The Department of Social Services normally grants compensatory time up to a determined maximum in lieu of overtime payments in cash.
This description may not include all of the duties, knowledge, skills, or abilities associated with this classification
EXAMPLES OF WORK:
• Plans, coordinates and/or directs a variety of activities related to provision of office furniture and equipment; leasing of building space; and plant maintenance.
• Reviews space allocation requests, participates in bid evaluations, reviews and finalizes lease documents, and submits requests for services not covered in the original lease (janitorial, trash, parking, security, etc.)
• Designs preliminary floor plans in accordance with established space allocation guidelines.
• Supervises building maintenance program; ensures on-going maintenance of assigned buildings, works to resolve issues related to contractor non-performance.
• Coordinates all aspects of office moves and renovations; and initiates requests for building improvements and repairs.
• Conducts annual on-site inspections of leased and state-owned facilities to assess the continued suitability and adequacy of office and storage space; the level of cleanliness; the status of a proper building maintenance program; and the relevancy of the on-going fire and safety program as a means of monitoring the safety, security, and well-being of staff and clients as they conduct business within the DSS offices in their assigned region of the state.
• Plans, implements, and coordinates a fire and safety program.
• Supervision is received from an administrative supervisor; however, the employee is expected to exercise a high degree of initiative and independence.
• The office services coordination section is responsible for communicating and implementing the State of Missouri’s facility management program, and the Department of Social Services safety program for all Department of Social Services Divisions.
• The Department of Social Services is the lead state agency for mass care in the preparation for and during emergencies; this position may also be assigned emergency management duties that include trainings and exercises, staffing the State Emergency Operations Center during disasters, and participation in meetings and/or committees.
• Performs other related work as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Comprehensive knowledge of office practices, procedures and principles.
• Intermediate knowledge of state rules, regulations, and procedures governing bids, leases, and contracts.
• Intermediate knowledge of supply sources and approved methods of obtaining required materials efficiently and economically.
• Intermediate knowledge of the principles and practices of the agency’s system of fiscal controls and procedures.
• Ability to analyze programs and develop recommendations for improvement.
• Ability to estimate the operating needs of a large state agency.
• Ability to apply principles of space layout, design, and utilization.
• Ability to communicate effectively.
QUALIFICATIONS:
(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.)
One or more years of experience as a Building Manager I, Procurement Officer I, Executive II, Buyer II, or Automotive Equipment Officer with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate.
OR
Two or more years of experience as an Executive I or Buyer I with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate.
OR
A Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Interior Design, Drafting, Public or Business Administration, or a closely related field; and,
Three or more years of technical or professional experience in property control; procurement; expenditure control; building or office services management; vehicle fleet management and supervision; lease negotiation; interior design and layout; or other closely related areas, including one or more years at the level of Building Manager I, Procurement Officer I, Executive II, Buyer II, or Automotive Equipment Officer.
(Earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required general experience at a rate of 24 earned graduate credit hours for one year of experience.)
(Two years of additional qualifying experience at the level of an Executive I or Buyer I may substitute for the required specialized experience.)
(Additional qualifying experience may substitute on a year-for-year basis for deficiencies in the required college education.)
SALARY RANGE: $1612.50 - $1675.50 Semi-Monthly
TO APPLY: Please send your resume along with a completed DSS Employment Applicationhttp://dssweb/dpl/adman/POLICIES/MO886-1315.pdf to Brenda Becker via e-mail at [email protected] If you have not already applied for this job classification through the merit system process, interested applicants must complete an on-line application at https://www.ease.mo.gov/ease/logon.jsp.
RECRUITMENT AREA: Accepting applications from all qualified applicants.
APPLICATION DEADLINE: Deadline for applications is June 15, 2012. Applications will be subject to review prior to scheduling interviews.
DSS IS AN EQUAL OPPORTUNITY EMPLOYER
