01/26/2024
The City of Hauser is looking to hire a new Deputy Clerk. If you are interested please contact the city hall. 208.777.9315. See the job description below.
DEPUTY CITY CLERK:
SUMMARY STATEMENT:
The principal function of an employee in this class is to perform administrative work to support the City Clerk and in turn, the Mayor and City Council. The principal duties of this class are performed in a general office environment
ESSENTIAL FUNCTIONS (NOT INTENDED TO BE ALL INCLUSIVE):
Provide customer service
Provide information to the public
Provide general clerical support, records maintenance
Answer incoming phone calls and greet walk-in customers
Provide information about City policies and procedures and refer to other staff as needed
Assist the City Clerk with clerical work including, but not limited to:
human resource functions
prepare, distribute and maintain a variety of documents, correspondence;
file documents into appropriate folders;
organize and update file folders as needed; provide data entry services; fax; type; copy; mail distribution; filing;
attend meetings when needed
take and transcribe minutes
Serve as acting City Clerk in the absence of the City Clerk
COMPETENCY REQUIREMENTS:
Knowledge of:
Operation of a personal computer and job-related software applications mainly Microsoft 365 office.
Customer service procedures, techniques, and objectives
English grammar, spelling, composition, and punctuation
Current office practices and procedures
Record keeping and filing practices and procedures
Ability to:
Follow oral and written instructions
Evaluate and analyze customer needs to provide exceptional customer service
Learn City functions thoroughly to provide general information and explain detailed processes and procedures
Maintain records efficiently and accurately
Prepare clear and concise reports
Research information and data and prepare reports
Perform multiple tasks simultaneously, including handling interruptions
Respond courteously to customer inquiries, which are sometimes controversial or adversarial
Operate a variety of standard office equipment, including a personal computer using program applications appropriate to assigned duties
Perform time management scheduling functions, meet deadlines and set project priorities
Communicate effectively both orally and in writing
MINIMUM QUALIFICATIONS:
High school diploma or GED equivalency is required and training in office practices or general business classes is preferred; and two (2) years of secretarial administrative experience in an office comparable setting is required; or Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Acceptable Experience and Training
High school diploma or GED equivalency required.
One (1) year experience in a city clerk’s or other municipal office is preferred; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Essential Physical Abilities
Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee discern verbal instructions and to communicate effectively with the public and other employees on the telephone and in person;
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed manner, and organize and file documents and materials;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard office equipment;
Sufficient personal mobility, flexibility, strength, and agility, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.
