05/04/2026
JOB POSTING Post date: May 4, 2026
Payroll Specialist: The Town of Guilderland is seeking a detail-oriented and organized Full-time Payroll Specialist to join our HR and Finance team. The ideal candidate must have experience independently managing full-cycle payroll while ensuring compliance with complex reporting requirements.
Salary: $50,000-$60,000 based on experience.
Hours: Monday–Friday 9:00AM – 4:30PM
Experience with UKG time keeping and Tyler Munis or similar municipal ERP systems strongly preferred. Candidates without Munis/UKG experience must demonstrate proficiency in comparable payroll systems. Strong proficiency in Microsoft Excel is required for this role, including the ability to build formulas and create well-structured reports.
Key Responsibilities include but are not limited to:
• Process biweekly payroll for approximately 290 regular employees, including onboarding and processing for an additional 145 seasonal employees each summer
• Manage payroll tax filings and compliance with federal and state requirements
• Prepare and submit annual reporting, including W-2s and ACA 1095 forms
• Complete monthly state retirement reporting
• Oversee time and attendance systems integrated with payroll
• Respond to employee payroll inquiries and resolve discrepancies
• Collaborate with HR and Finance to maintain accurate employee records
• Maintain and update payroll procedures and documentation
• Perform related duties as required
Minimum Qualifications:
A. Graduation from an accredited college or university with at least an Associate’s Degree in Accounting, Business Administration or Business Management and one (1) year of paid experience in the maintenance of financial accounts and records; OR,
B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of paid experience involving the application and explanation of rules, procedures and policies regarding the preparation and processing of payroll records.
Town benefits include:
Paid holidays, vacation, personal, & sick time | Health, dental, & vision insurance | NYS Retirement System | NYS Deferred Compensation
The Town of Guilderland provides equal employment opportunities through recruitment, selection, retention, and advancement in all job classifications, without regard to race, color, religion, s*x, age, national origin, or disability, and to ensure that all matters affecting employees’ terms and conditions of employment are administered in a manner consistent with applicable federal, state, and local law.
Please send resumes to:
Town of Guilderland
Department of Human Resources
PO Box 339, Guilderland, NY 12084
or e-mail information to: [email protected]
Please note: Candidates will not have to take an exam for this title. This is a Hiring Emergency Limited Placement (HELP) Program-designated title through Albany County Civil Service. The HELP Program is a temporary program designed to help local government employers address current staffing issues. Traditionally, the titles filled under the HELP Program required job candidates to compete in a competitive exam to be considered for employment. For the duration of the program, this title will be classified as non-competitive and categorized as a “HELP Program” position. At the close of the program, this position will revert to competitive class status. Employees occupying positions filled through the HELP Program will be granted competitive class status without the need to participate in a competitive exam. More information about exams and the HELP program may be found on the Albany County Civil Service website at: https://www.albanycountyny.gov/departments/civil-service/faqs
Close Date: Until filled
The New York Hiring for Emergency Limited Placement Statewide (NY HELPS) is a temporary program established to address recruitment and staffing challenges in the public sector. For the duration of the program, qualifying and approved competitive class job titles will be classified as non-competitive...
