City of Fredericktown, MO

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06/05/2026

CITY OF FREDERICKTOWN
BOARD OF ALDERMEN MEETING AGENDA
DATE: Monday, June 8, 2026
TIME: Following Work Session
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER, ROLL CALL, INVOCATION AND PLEDGE OF ALLEGIANCE

B. APPROVAL OF MINUTES
1) Minutes of Board of Aldermen meeting dated May 11, 2026. *
2) Minutes of Special Board of Alderman meeting dated May 18, 2026. *
3) Minutes of Closed Session meeting dated May 18, 2026. *
4) Minutes of Special Board of Alderman meeting dated May 28, 2026. *
5) Minutes of Closed Session meeting dated May 28, 2026. *

C. PUBLIC COMMUNICATIONS, REMARKS FROM THE GENERAL PUBLIC AND ANNOUNCEMENTS (each speaker is limited to 3 minutes or less)


D. APPROVAL OF THE AGENDA
1) Additions or deletions
2) Approval of the agenda

E. REPORTS OF OFFICERS
1) Mayor’s Report

F. PRESENTATIONS
1) None

G. REPORTS FROM SPECIAL COMMITTEES AND STAFF
1) Administrator’s Report *
2) Financial Report for April 2026. *

H. OLD BUSINESS
1) None

I. NEW BUSINESS
1) Ordinance authorizing the mayor to execute and acceptance proposal between the city and Van DeVen, LLC relative to audit services for the year ending September 30, 2024. *
2) Ordinance providing for the approval of a minor subdivision plat of the Lord and Sons Subdivision. *

J. ADDITIONAL BUSINESS
1) Accounts Payable I *
2) Accounts Payable II*

K. REMARKS OF SPECIAL PRIVILEGE BY THE ALDERMEN

L. CLOSED SESSION BUSINESS (As authorized by RSMo Section 610.021)

The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:
__ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per
§610.021(1), RSMo;
__ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
__ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or
applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
__ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.

1) Roll Call
2) None

M. ANY OTHER BUSINESS

N. ADJOURNMENT

*Indicates information included in this packet

06/05/2026

PUBLIC NOTICE -
The City of Fredericktown will hold a public hearing at 5:15 p.m. prior to regular Board of Alderman meeting on May 26, 2026, at the Fredericktown Police Department Located at 1237 W Hwy 72, Fredericktown, MO 63645, to discuss the past performance by the city in carrying out the City's 2025 Downtown Substation Transformer Replacement Project. The city replaced the downtown substation transformer located in the alley behind Park Dr. The total cost of the project was $138,115.65 of that $30,000 was cash the City contributed, $3984.65 was in-kind labor from City employees and $104,131.00 was grant funds from Missouri Economic Development Community Block Grant Program. All interested citizens and groups are encouraged to attend the scheduled hearing.
For more information on the proposed project contact Ashley Baudendistel at 573-783-3683 or by email at [email protected]. If you need special accommodations for the public hearing including LEP assistance, please contact Ashley Baudendistel by May 18, 2026, at 4:00 p.m. The meeting will be held at an accessible location, and the city will make every effort possible to provide reasonable accommodations.

06/05/2026

FREDERICKTOWN, MISSOURI
BOARD OF ALDERMEN WORK SESSION AGENDA
DAY/DATE: Monday, June 8, 2026
TIME: 5:30 p.m.
PLACE: Police Station
1237 W Hwy 72
A. CALL TO ORDER AND ROLL CALL
1) Call to order by Mayor.
2) Roll call

B. APPROVAL OF MINUTES
1) Minutes of Work Session dated May 11, 2026. *

C. APPROVAL OF AGENDA
1) Additions or deletions to the agenda.
2) Approval of agenda.

D. WORK SESSION BUSINESS
1) Dillie Pollard presentation regarding City Hall/City Light & Water Building.
2) Request from Rhonda Denman, with the Azalea Festival to discuss expansion of the festival grounds.
3) Tessa Rehkop, Chamber Director, for Independence Day celebration to block streets, liquor license and fireworks. *
4) Request from Lawson, Electric Supervisor, to purchase meters from TESCO in the amount of $12,667.69. *
5) Request from Lawson, Electric Supervisor, to purchase pad mount transformers from T& R Electric in the amount of $11210.35. *
6) Request from Johnson, Police Clerk, to attend the annual CJIS Conference October 26-29, 2026, in Lake Ozark. *
7) Vicky Wengler with NuZeta to discuss finalizing the painting of the Water Tower project.
8) Request for approval payment to Omnigo Software for Police Software in the amount of $15,685.15. *
9) Request from Kelly, Water Distribution Supervisor, to pay IMCO in the amount of $11,187.50 for Marshall Street Project. *
10) Request from Kelly, Water Distribution Supervisor, to purchase water meters from Consolidated Pipe and Supply Co. in the amount of $18,900.00. *
11) Request for payment to Schulte Supply for pay app #5 in the amount of $$889,880.60 for Lead Service Project. *
12) Request from Harbison to approve CivicPlus for Website management for the city. *
13) Request from Copper Cactus for catering permit at 8 Court Square on July 4th. *
14) Discussion regarding reclaiming the property at the sport complex to then deed it to it Unlimited Opportunities.
15) Discussion regarding development of City Lake. (Parker)
16) Request for payment to US Strategic Metals (USSM) for reimbursement request in the amount of $4,495,000.00. *
E. CLOSED SESSION BUSINESS
The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:

___ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per §610.021(1), RSMo;
___ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
___ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
___ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.

1) Roll Call
2) none

F. ADJOURNMENT

* Indicates information included in the packet

05/31/2026

City residents can bring limbs and brush in for free from June 1 through June 8th.

05/29/2026

The City of Fredericktown, Missouri (“Sponsor”), is hereby soliciting statements of qualifications and experience from qualified consultants for airfield development projects at the A. Paul Vance Fredericktown Regional Airport. Projects may be subject to future receipt of Federal funding under the Federal Aviation Administration (FAA) Airport Improvement Program, as administered by the Missouri Department of Transportation (MoDOT) through the State Block Grant Program (SBGP). These projects may include the following:

1. Fuel System Update and Automatic Cantilever Security Gate
2. North T-Hangars - Design
3. North T-Hangars - Construction
4. Construct West Box Hangar
5. Install Parallel Taxiway Lighting

The required services include, but are not limited to, engineering services for preliminary, design, bidding, and construction phases and incidental special services including geotechnical, preparing categorical exclusion documentation, as-built ALP updates, and surveying. The consultant should provide the name(s) of preferred firm(s) for any work which is likely to be sub-consulted. Sub-consultant changes can occur with Sponsor approval. At the Sponsor’s discretion, this selection can be retained for projects initiated within five years or until all projects are complete. Projects other than those listed above will require a new solicitation except as allowed in FAA Advisory Circular 150/5100-14 paragraph 2.7.2 (4). Disclosure: Under a previous agreement, Burns & McDonnell Engineering Company, Inc. assisted the Sponsor with preparation of their CIP and the above cost estimates.
A qualification-based selection process conforming to FAA Advisory Circular 150/5100-14 will be utilized to select the most qualified firm. Selection criteria will include:

• Recent experience in airport projects
• Capability to perform all aspects of project
• Ability to meet schedules within budget
• Knowledge of FAA/MoDOT design and construction standards
• Knowledge of FAA/MoDOT regulations, policies and procedures
• Quality of previous airport projects undertaken
• Personnel experience and qualifications
• Familiarity with, and proximity to the project
• An implemented Affirmative Action Program

Fees will be negotiated for projects as federal funds become available. Consultants shall not include fee or cost information when responding to this solicitation. Prospective consultants are advised that applied overhead rates must be in accordance with the cost principles established within Federal Regulation 48 CFR Part 31, Contract Cost Principles and Procedures. After selection, the successful firm will be required to submit a copy of their current overhead rate audit certification or MoDOT pre-qualification.

The agreement(s) between the Sponsor and the selected consultant will be subject to all applicable Federal Rules and Regulations as identified in AC 150/5100-14E. The most current version of the Federal Contract Provisions for A/E agreements will be included in each agreement.
Airport consultants should submit three copies of their statement of qualifications and experience along with references to the following address, no later than 10:00 am on July 1st, 2026, The consultant should also provide an affidavit of compliance with the federal work authorization program and a copy of the firm’s E-Verify Memorandum of Understanding.
Questions regarding this solicitation can be directed to James Settle at 573-783-3683.

SUBMIT DOCUMENTS TO:
James Settle, Administrator City of Fredericktown
P.O. Box 549
Fredericktown, MO 63645

05/27/2026

CITY OF FREDERICKTOWN, MISSOURI
SPECIAL BOARD OF ALDERMEN AGENDA
DATE: Thursday, May 28, 2026
TIME: 5:30 PM
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER AND ROLL CALL

B. APPROVAL OF THE AGENDA
1) Additions or deletions
2) Approval of the agenda

C. NEW BUSINESS
1) Request to send Airport Engineering out for RFQ. *
2) Request to approve Liquor Licenses for 2026. *
3) Request to pay Mike Light Cement Finishing Inc. in the amount of $13,205.00 for the Tap Grant pay application # 4. *
4) Request to pay Mike Light Cement Finishing Inc. in the amount of $6,252.50 for the Tap Grant pay application # 3. *

B. SPECIAL CLOSED SESSION BUSINESS (As authorized by RSMo Section 610.021)

The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:
___ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per
§610.021(1), RSMo;
___ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
___ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or
applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
_1_ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.


The Board of Aldermen may go into closed session at this meeting if such action is approved by a majority vote of the Board members, who constitute a quorum, to discuss legal actions, causes of action or litigation or any confidential or privileged communications between the governmental body and its attorneys per Section 610.021(1), RSMo (2016); leasing, purchase or sale of real estate per Section 610.021(2), RSMo (2016); personnel actions per Section 610.021(3), RSMo (2016); personnel records or applications per Section 610.021(13), RSMo (2016); records which are otherwise protected from disclosure by law per Section 610.021(14), RSMo (2016); or , confidential or privileged communications between the governmental body and its auditor per Section 610.021(17), RSMo (2016).

C. ADDITIONAL BUSINESS
1) AN ORDINANCE OF THE CITY OF FREDERICKTOWN AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A STATE INFRASTRUCTURE PROGRAM APPLICATION AND A FINANCIAL ASSISTANCE AGREEMENT WITH THE MISSOURI DEPARTMENT OF NATURAL RESOURCES PERTAINING TO GRANT FUNDING FOR UTILITY AND WATER IMPROVEMENTS AND UPGRADES RELATING TO STRATEGIC MINING AND BATTERY MATERIALS PROCESSING; AUTHORIZING THE MAYOR TO ENTER INTO A SUBRECIPIENT AGREEMENT WITH MISSOURI COBALT HOLDING, LLC, D/B/A U.S. STRATEGIC METALS PERTAINING TO GRANT FUNDING FOR UTILITY AND WATER IMPROVEMENTS AND UPGRADES RELATING TO STRATEGIC MINING AND BATTERY MATERIALS PROCESSING; AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ATTEST THE SIGNATURE OF THE MAYOR.*

D. ADJOURNMENT

05/20/2026

There will not be a Board of Alderman Meeting for May 26, 2026. Due to there will not be a quorum for the meeting.

05/15/2026

CITY OF FREDERICKTOWN, MISSOURI
SPECIAL BOARD OF ALDERMEN AGENDA
DATE: Monday, May 18, 2026
TIME: 5:30 PM
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER AND ROLL CALL

B. SPECIAL CLOSED SESSION BUSINESS (As authorized by RSMo Section 610.021)

The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:
___ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per
§610.021(1), RSMo;
___ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
___ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or
applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
_1_ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.


The Board of Aldermen may go into closed session at this meeting if such action is approved by a majority vote of the Board members, who constitute a quorum, to discuss legal actions, causes of action or litigation or any confidential or privileged communications between the governmental body and its attorneys per Section 610.021(1), RSMo (2016); leasing, purchase or sale of real estate per Section 610.021(2), RSMo (2016); personnel actions per Section 610.021(3), RSMo (2016); personnel records or applications per Section 610.021(13), RSMo (2016); records which are otherwise protected from disclosure by law per Section 610.021(14), RSMo (2016); or , confidential or privileged communications between the governmental body and its auditor per Section 610.021(17), RSMo (2016).

C. NEW BUSINESS
1) Ordinance authorizing the mayor for the City to execute a contract between and between City and Torrez Sanitation relative to solid waste disposal rates. *

D. ADJOURNMENT

05/14/2026

PUBLIC NOTICE - HEARING NO. 2
The City of Fredericktown will hold a public hearing at 5:15 p.m. prior to regular Board of Alderman meeting on May 26, 2026, at the Fredericktown Police Department Located at 1237 W Hwy 72, Fredericktown, MO 63645, to discuss the past performance by the city in carrying out the City's 2025 Downtown Substation Transformer Replacement Project. The city replaced the downtown substation transformer located in the alley behind Park Dr. The total cost of the project was $138,115.65 of that $30,000 was cash the City contributed, $3984.65 was in-kind labor from City employees and $104,131.00 was grant funds from Missouri Economic Development Community Block Grant Program. All interested citizens and groups are encouraged to attend the scheduled hearing.

For more information on the proposed project contact Ashley Baudendistel at 573-783-3683 or by email at [email protected]. If you need special accommodations for the public hearing including LEP assistance, please contact Ashley Baudendistel by May 18, 2026, at 4:00 p.m. The meeting will be held at an accessible location, and the city will make every effort possible to provide reasonable accommodations.

05/08/2026

CITY OF FREDERICKTOWN
BOARD OF ALDERMEN MEETING AGENDA
DATE: Monday, May 11, 2026
TIME: Following Work Session
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER, ROLL CALL, INVOCATION AND PLEDGE OF ALLEGIANCE

B. APPROVAL OF MINUTES
1) Minutes of Board of Aldermen meeting dated April 24, 2026. *
2) Minutes of Closed Session meeting dated April 24, 2026. *
3) Minutes of Board of Aldermen meeting dated April 27, 2026. *
4) Minutes of Closed Session meeting dated April 27, 2026. *

C. PUBLIC COMMUNICATIONS, REMARKS FROM THE GENERAL PUBLIC AND ANNOUNCEMENTS (each speaker is limited to 3 minutes or less)


D. APPROVAL OF THE AGENDA
1) Additions or deletions
2) Approval of the agenda

E. REPORTS OF OFFICERS
1) Mayor’s Report

F. PRESENTATIONS
1) None

G. REPORTS FROM SPECIAL COMMITTEES AND STAFF
1) Administrator’s Report *

H. OLD BUSINESS
1) None

I. NEW BUSINESS
1) Ordinance authorizing the mayor for the City to execute a contract between and between City and Torrez Sanitation relative to solid waste disposal rates. *
2) Resolution for the City of Fredericktown declaring a certain area of the downtown district as a blighted area. *

J. ADDITIONAL BUSINESS
1) Accounts Payable I *
2) Accounts Payable II*

K. REMARKS OF SPECIAL PRIVILEGE BY THE ALDERMEN

L. CLOSED SESSION BUSINESS (As authorized by RSMo Section 610.021)

The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:
__ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per
§610.021(1), RSMo;
__ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
__ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or
applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
__ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.

1) Roll Call
2) None

M. ANY OTHER BUSINESS

N. ADJOURNMENT

*Indicates information included in this packet

Address

202 W College
Fredericktown, MO
63645

Opening Hours

Monday 7am - 5pm
Tuesday 7am - 5pm
Wednesday 7am - 5pm
Thursday 7am - 5pm
Friday 7am - 5pm

Telephone

+15737833683

Website

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