12/20/2021
We are looking for an Office Assistant / Personal Assistant to provide excellent customer service and provide assistance to our Administrative Team. Candidates with strong communication skills who can make customers feel welcome in our Company will stand out. We are looking for a candidate that is outgoing and loves working with people. A positive attitude is a must. Ultimately, you will ensure that customers leave satisfied. Experienced in the office/administrative environment helpful.
Responsibilities:
Greet customers
Answer phones
Coordinate with the Sales team to provide excellent customer service (especially during peak times)
Look up order status
Stay up-to-date with new products/services
Ability to perform in fast-paced environments
Skills:
Understanding of Computers and general use of computers
Basic math skills
Experienced with Quickbooks
Excellent communication skills, capable of building trusting relationships
Flexibility to work extended hours if needed
Licenses:
California Class C driver's license, Clean driving record (Insured)
Benefits:
We offer a competitive salary and paid vacation time.
Office hours are from 9 to 5, Monday through Friday.
Job Description
Primary Job Tasks:
Answering phones
Front Desk
Assist with estimating/proposals
Billing
Collections
Answer phones
Contact agencies in order to obtain project information
Education and Experience:
Knowledge of email, relevant software applications, such as Microsoft Word, Excel, Outlook, and Adobe Acrobat
Proficient in use of email and internet
Knowledge of office management systems and procedures
High School Diploma
Key Competencies:
Organization and planning
Time management skills and the ability to prioritize work
Data management
Attention to detail and accuracy
Problem solving
Adaptability
Customer service orientation
Team work
Communication skills- written and verbal
