Bates County Clerk's Office

Bates County Clerk's Office Contact information, map and directions, contact form, opening hours, services, ratings, photos, videos and announcements from Bates County Clerk's Office, Government Official, 103 W Dakota, Butler, MO.

06/26/2026
06/25/2026

The August election is a Primary Election. The Primary Election is to decide which candidates for each political party will move on to the General Election in November. You will also be voting on Amendments. If you live in New Home Township, you will have a tax levy question on your ballot. When you vote, either by absentee or in person, you will have to choose which party ballot you want to vote; Republican, Democrat or Libertarian. You can also choose to vote a non-partisan ballot. The non-partisan ballot does not have any candidates on it. It just has the Amendments on it and any other ballot question pertaining to the taxing jursidiction you reside in.

You do not have to vote for every candidate or question on your ballot if you don't want to. The races that you do vote for will still be counted even if you leave some of them blank.

If you are not registered to vote you can stop by our office and register. You can also register online on the Missouri Secretary of State's website. The deadline to register to vote for the August Election is July 8th.

06/24/2026

*Official Commission Minutes for June 17, 2026 provided by Jami Page, Bates County Clerk*

Cease and Desist Letter - Gayle Beachner
Wednesday, June 17, 2026
10:07 AM

23rd day of April Term

The Bates County Commission met with Northern Commissioner John Gray and Southern Commissioner Trent Nelson. Presiding Commissioner Jim Wheatley was absent, attending the Data Center Seminar in Jefferson City.

Gayle Beachner presented a letter she personally wrote to the Commission that demanded John immediately cease and desist from engaging in any harassing behavior towards her. She stated that Johns actions have been causing her significant emotional stress and interfering with her ability to live her life and conduct her business. She claimed that his behavior constitutes harassment, intimidation and coercion and is a violation of the law. She claimed that John had made statements to others about her and informed the Commission that on June 6th, 2026, John had sent her a message that was meant for intimidation and harassment due to the comments that Gayle had made on social media regarding his actions dealing with the Solar Farm development. She stated that John sent her a bold comment with a link to an article published in the Chicago Tribune about Gayle, thirty-three years ago, and asked, “Would this make a good share?”

Gayle then paused and explained the article. She stated that this article was written about her approximately thirty-five years ago. She went on to explain that her family and herself were being stalked for months but that had all ended on a Friday night in April when the person came into her bedroom door with a knife. “I attempted to shoot him, it misfired. He stopped and laughed and said, ‘What are you going to do? Shoot me?’” She said that she backed up into the corner and had only shot this gun once, as it was her dad’s double barreled shot gun, and wasn’t even sure it worked. “I’m thinking maybe its loose, and I broke it open, closed it, and luckily I pulled the other trigger” explained Gayle. She then went on to explain, “The highway patrol commander came to my house that night and sat down and said, ‘We’re going to take this over because the guy you shot was a nephew of the county sheriff and he can’t handle this’, but he did handle it because he called his brother from the state of California, a cop out there who was the father of the guy I shot, and they did the investigation. My own attorney, who had just handled my divorce, prosecuted me. I got ran through her system, went to prison, and Governor Carnahan released me in February of 98. That’s the article. I’m not ashamed of it. Lots of national media picked up on it, TV shows and magazines and stuff, so you know that doesn’t concern me. It concerns me that he’s using it against me.” She stated that the unnamed individual died the Saturday or Sunday after he was shot.

As she went on with her letter, she addressed messages that were exchanged that mentioned other individuals that had been vocal about their feelings and how John sent this article to Ron Brown of Amsterdam this morning, June 17th, 2026. Gayle stated that she feels this is an act of retaliation and it has created a fear within her that other retaliation may be orchestrated by John that could lead to physical harm being done through speech to her and her family. She stated if John doesn’t immediately cease and desists from these activities, she will take legal action that may include seeking an injunction to prohibit further harassment, as well as damage for any harm caused by his actions.

Once she was done reading her letter, she pointed out that none of this had to happen, followed by a long pause in the room. She followed up by mentioning, “a big part of me wants to request his immediate removal, but I think the County may need him. That’s all up for debate, still. He’s done a lot of good for the County, but in his elected position, he cannot retaliate against anybody speaking out against him. It’s illegal, straight up illegal, unconstitutional. I wish Jim had been here.”

Gayle asked Trent what he thought but Trent was unsure of what to say or how to handle it, stating that he had never dealt with something like this before. He asked Gayle if the comments that had been made were to stop, she’d be okay and all would be done, but she felt as if there needed to be an apology made since she received a call stating that they had just received the article from John. She felt that was retaliation and stated that he can’t retaliate against the whole county because they’re pi**ed off at him.

She explained that John and herself had a lengthy Facebook conversation a few nights ago and he had spoken against Brent Bettels leaving her feeling like he had it out for Brent. Gayle stated, “I’ve sent that over to Brent, he’s got something up his sleeve because apparently John’s got other things going to try and cause him problems.”

Gayle feels as if this never had to happen.

Trent was trying to find a middle ground to work this out but was unsure of the legal way to deal with this. Gayle then went on to say, “The legal part is, as an elected official, you cannot retaliate against what anybody says about you or your actions. He retaliated when he first messaged me, but I’m like okay he’s mad, but now that he’s sending it to people, he’s crossed a whole different line here and he’s not decent enough to sit here and acknowledge it. He’s sitting there playing on his phone, probably sending it out to a bunch of other people. I am leaving this office and I’m filing charges. I have been by several news outlets on the way here, giving copies. This isn’t just going to fade away unless he’ll make it fade away.” Trent asked her if an apology from John would make it better, but she stated that she wants it to be a public apology, as she felt one behind closed doors would mean nothing. Trent then told her that her best move might be to seek legal advice, but he was not sure about what to do. She asked Trent if he could ask John to speak so Trent asked if John had any comments he wanted to make. John’s comment was, “I have no response to lies.” Gayle then stated, “I have all the messages, John!” to which he reminded her that he does, too.

Gayle wants something from the Commission “shutting him up” or “throwing him off, then he can talk. I guess.” Trent felt that Jim would know more about what to do. Gayle asked if Trent could call him. Trent explained that he was in a meeting in Jefferson City and would not be available to answer his phone, at this time. Trent asked John what he wanted to do and John stated there is nothing to do and Gayle chimed in saying, “but to sit over there and smile.” Followed by a long stretch of silence.

Gayle then states, “Well, I’ve informed the Commission, so I will make a call, but anything done by him moving forward will fall on the Commission because everyone is aware.” Trent assured her that he would make sure Jim gets the letter she wrote to the Commission.

06/24/2026

First Responder Lunch today at the Elks Lodge in Butler until 1:00.

All First Responders are welcome. Come have lunch with us so we can thank you for giving back to our community!

06/23/2026

NO ELECTIONEERING NOTICE

Due to absentee voting, our office is now considered a polling location. Electioneering cannot occur within 25 feet of the outer door of the Administration Building. This includes any clothing or signage that is for or against a candidate or ballot question. It also includes candidates asking individuals for their support or to vote for them within 25 feet of our outer door. Please be mindful of this if you are conducting business in the building.

06/23/2026

You can now vote absentee for the Primary Election. Our office hours are Monday thru Friday from 8:30 to noon and 1:00 to 4:30. Please bring your proper ID when you come in to vote.

If you need an absentee ballot mailed to you, please contact us at 660-679-3371 and we will mail you an application.

06/22/2026

*Official Commission Minutes for June 15, 2026, provided by Jami Page, Bates County Clerk*

Great River Engineering

Monday, June 15, 2026

22nd day of April Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley, Northern Commissioner John Gray and Southern Commissioner Trent Nelson present.

Lindsey Chaffin & Zachary Olivas, with Great River Engineering, as well as Kent Page, the Road and Bridge Superintendent, joined the Commission in discussing a bridge that will soon be under construction. Zach and Lindsey informed the Commission and Kent of the documentation and details they will need them to track.

06/22/2026

*Official Commission Minutes for June 10, 2026 provided by Jami Page, Bates County Clerk*

Cornland Special Road District / Village of Foster / Audit Response Revision

Wednesday, June 10, 2026

21st day of April Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley and Southern Commissioner Trent Nelson. Northern Commissioner John Gray was absent.

Layne Anderson came in to follow up on his quest to join the Corland Special Road Board. He informed the Commission of the meeting they held to appoint Layne as Trustee. Russell Epperson has given the Commission his resignation letter and will no longer be on the board.

Layne began talking about certain things he has found since reviewing paperwork that needs to be addressed and filed but wanted to make sure he had a position on the Board before he did anything.

Trent made a motion to appoint Layne to Trustee for Cornland Special Road District. Jim seconded the motion. All were in favor. Motion carried. No opposition.

Trent then had to dismiss himself due to prior commitments.
Jim then asked Layne if he knew anyone that would be interested in sitting on the Board with him, but he did not. Jim then informed him that there is a younger couple that lives in that Road District and had some concerns about their road and encouraged Layne to reach out and see if they had any interest in getting on the Board and making a difference. He then stated that before his dad passed, his dad told this couple that there was nothing he could do to help with their road and Layne felt he should go and introduce himself and mend some fences. He stated his main goal is to get the board back on track and get everything lined out financially with the State, as well as the Road District.

Jim showed Layne different machines that are used to keep roads maintained or fixed. He showed him road graders, groomers and a road reclaimer.

Layne asked Jim about the letter and minutes that he will need at the bank to get everything turned over into his name. Jim then asked if he had a few minutes to spare, he would make his letter appointing him to Trustee but ended up having to send Layne on his way with no letter due to the Northern and Southern Commissioners being absent at that time, therefore he could not obtain another signature.

Trent made a motion to accept the agreement between the Village of Foster and the Collectors Office. Jim seconded the motion. All were in favor. Motion carried. No opposition.

Jim made a motion to revise the Commissioners responses to the Sheriffs Audit. Trent seconded the motion. All were in favor. Motion carried. No opposition.

06/22/2026

*Official Commission Minutes for June 8, 2026 provided by Jami Page, Bates County Clerk*

Mound Twp / EMA - Txt Alerts / Audit Response & R&B Ad / Culvert Bid
Monday, June 8, 2026

20th day of April Term

The Bates County Commission met with Presiding Commissioner Jim Wheatley and Southern Commissioner Trent Nelson. Northern Commissioner John Gray was absent.

Walter Fairall came in and discussed a road near his place of residence that needs fixed. He stated that the individual running the road grader had graded the road and left multiple potholes in the road. Jim gave him the Mound Township Board information and encouraged him to reach out to them. Walter stated that he figured the Commission would have the information he needed or knew where to direct him so he figured he would start here first. Trent reassured him that he is always more than welcome to come in and address anything.

Brenda Cecil, with EMA, and Chad Anderson, with Bates County Sheriff’s Office, met with the Commission and spoke over the Text Alerts. She informed the Commission that they had completed training and wanted to touch base. She thanked Chad for joining on such late notice and was thankful for the information he gave. Dennis Jacobs, with EMA, later joined as well.

Chad then updated the Commission on their bid that was posted for a new booking desk. He informed them that he only received one bid and wanted to move forward. Jim stated that there would have to be a motion made due to the bid being over a certain amount. Trent then made a motion to accept the bid for a new concrete booking desk. Jim seconded the motion. All were in favor. Motion carried. No opposition.

Chad then asked the Commission about the 9-1-1 Addresses that were supposed to be passed onto Carl Bettels, Bates County Assessor. He reminded the Commission that this was supposed to be done and over by February of 2026 and nothing has been switched yet, nor has he heard anything other than Carl stating he would not be doing the addresses until he got new software. Jim said that he would reach out and see what is happening and informed Chad that they are in the process of getting information and switching data from the software company they are currently trying to switch from.

Jami Page, Bates County Clerk, spoke with the Commission about the Audit Response for the Sheriff’s Audit. Everything was reviewed. Trent made a motion to send the Audit Responses. Jim seconded the motion. All were in favor. Motion carried. No opposition.
Jami informed them she will send it to the auditors right after the meeting.

Jami also brought up the two positions that are still open on the Road and Bridge crew and asked if there needed to be an ad listed for job openings. Jim immediately made a motion to run an ad for two CDL drivers for Road and Bridge. Trent seconded the motion. All were in favor. Motion carried. No opposition.

Trent then spoke over a road that will be closed in Hume and discussed who we would be informing of the closure and how many days ahead of time he would give them a heads up.

Culvert Bid Opening started at 2:00 pm and Viebrock, Metal Culverts Inc., West Pipe and Welborn had all submitted a bid. Viebrock was not in attendance, but they started with their bid. Viebrock bid $13, 582.00, Metal Culverts Inc. bid $16,533.40, West Pipe bid $13,420.40 and Welborn bid $14,342.82. West Pipe has the cheapest bid out of everyone.

Trent made a motion to accept West Pipe with bid of $13,420.40. Jim seconded the motion. All were in favor. Motion carried. No opposition.

Address

103 W Dakota
Butler, MO
64730

Opening Hours

Monday 8:30am - 12pm
1pm - 4:30pm
Tuesday 8:30am - 12pm
1pm - 4:30pm
Wednesday 8:30am - 12pm
1pm - 4:30pm
Thursday 8:30am - 12pm
1pm - 4:30pm
Friday 8:30am - 12pm
1pm - 4:30pm

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