12/03/2019
MINUTES of the Meeting
Held on MARCH 9, 2019, Saturday, 2:00 pm,
at the MLCS , Gingoog City
The meeting was called to order at 2:30 pm . Snacks served courtesy of President Beth.
Present:
1. Elizabeth Bungalon-Stucki 8. Domingo A. Bucton
2. Niel Mandin 9. Asst. Prin. Joel Bangcong
3. Corazon C. Libay 10. Cheryl Labado
4. Remy Cadelińa 11. Carmela Visande
5. Mira A. Ferrer
6. Karen Ladesma
7. Mac Elrod Iyo
I Updates on Financial Status – Accounting, Financial Reports
Treasurer Mira A. Ferrer made an oral accounting and financial report:
A)INCOMES: 2018 Homecoming
1) Income from Registration = 5,200.00
2) Income from Search for Mr and Ms Alumni = 1,726.35
3) Income from Solicitations returned:
Elizabeth B. Stucki = Cash Prizes 1,500.00
Emmanuel Robert Ramasola = Cash Prizes 1,500.00
Orlando Bucton = 1,835.00
January B. Valiente = _______ (check with Treasurer)
Domingo Bucton = _______ (check with Treasurer)
Principal Caingles =
Total Solicitation Income = ___________ (check with Treasurer)
B) Less Expenses;
Payment for the Sound System = 5,000.00
C) Cash on Hand in the Bank = P 13,739.05
Mam T. Caingles declared there is still 700 plus and she will use it for printing tarpauline.
It was agreed that the solicitor will avail of the 20% , for tarp solicitations. Must be submitted ahead to give time for printing and hanging.
page 2 of 6
II Principal Caingles will again distribute Solicitations to all the teachers of MLCS. The money be used to spend for decorations and Physical Arrangement.
( Mam Visande received 15 solicitation papers with control Numbers-no updates )
Certificates of appreciation will be distributed.
III Projects for the School -
1) Project of the Alumni Association (benches and tables) - already installed. at the Math and Science Park) c/o Mam Marivic San Sebastian
2) Updates on Batch 70 ( “I LOVE MLCS” ) already installed
3)Updates Batch 76 Benches construction – Total of 10 benches constructed.
- 9 benches were donated by Batch 76
- 1 bench donated by Benerando Adran Batch 56.
Already transferred to Math and Science Park . Thank you.
4)New Proposed Project - Alumni Office/Room
( adjacent to Storylandia )
Mam Pedrablanca,.( in charge of the Key was in Manila. The room will be cleared by Monday) – Pres. Beth will hire the carpenter for the job, Expenses c/o Pres. Beth
5)New Proposed Project – Alumni Officers Wall
( tiled Fence with metal letterings at the Guanzon St. gate)
Costing more than 50,000.00.
50,000.00 will be shouldered by Pres Beth.
( the rest will be divided among the officers and other names to be included)
6) Proposed project by Mam Visande – Orchidarium where the I Love MLCS was located,be renovated and cleaned up.
Things to do:
1) We need to hang new ones for 2019, please include Highway.
2) Letters addressed to mam T. G. Garrido and J V Ladaga were sent c/o Tersola (no update)
3) Tarp was hung at JPC c/o Beth - done
4) Letters be sent to speakers Alumni
Sent to Atty. Galagar - done by Beth
3) Letter to Genevieve Gańa Re; Drum and Bugle and Sound
System, sent C/o Mam Visande
(Note: Sir Michael Amper Band to confirm)
page 3 of 6
VI Committee Reports
COMMITTEES
Committee Reports : Presentation of Plans and Budget / Costing
1. Eucharistic Celebration - MLCS Faculty and Staff
Chairman: Principal T. Caingles and
Carmela Visande
Carmela Visande informed, that the Mass will still be at 3 pm to give time for the priest to rest.
(Costing/Expenses) Special Mass = 1,000.00
Priest Stipend = 1,000.00
Fee for organist Susan Dayoc = 200.00
Candles = 100.00
Total = 2, 300.00
a) Contact and appointment of priest 3 pm (Eucharistic Celebrant) – c/o Mam Visande
b ) Prepares the altar and stage décor
c) Assign Alumni Choir members
d) Assign readers
f) Enjoin everybody to come early
2. Registration/Secretariat – Batch 2007 c/o Secretary January and BOD Remy
Costing = Elrod and Remskie will look for a sponsor for the wrist band with numbers for raffle draw
a) Print Or as tickets for raffle draw - ( draft sample tickets/Ors )
b) Maximize Collection - fees (50.00)
c) Determine the most number of registrants – Award
d) Bond papaers c/o Principal's Office
e) Assigns and prepares reception and tables at the gates/entrances only
f) Table coordinate with Mam Visande
page 4 of 6
3. Parade / Motorcade – Batch 91 – c/o Jasper , BOD Marlon and BOD Neil
Costing/Expenses =
A) 2 Policemen Stipend for Motorcade= 1,000.00
Motorcade at 2 pm before the mass at 3 pm.
B) 2 Patrol for the night party = 1,000.00
b) Announce the start and manage the traffic -
Coordinate with Niel
c) Physical Arragement of vehicles
d) Obtain permits from Mayor's Office
e) Request Marshals
f) Submit Sketch of Route and Arrangement of Batches vehicles
to program committee, for printing
4.) Drum and Bugle (pupils) and vehicle –
c/o Mam Genevieve Gańa
( send communication c/o Mam Visande )
(Costing/Expenses) snacks and fuel=1,000.00
5) Sound System and Physical Arrangement –
c/o Mr Michael Amper
- to be confirmed by Asst. Prin. Joel Bangcong
with stand by Sound System of the School
6.) Solicitations - and Door Prizes c/o Principal T. Caingles,
Auditor Obet Ramasola, Pres Beth;
Adviser Mrs. Carmela Visande
a) Make proper System of numbering and calling out
names of winners
b) Prints in Tarpauline a list of donors and acknowledgements
c) Solicitation Letters ready for printing for those who wants to solicit and avail 20%
List of Solicitors with control numbers see separate sheet
UPDATES ON SOLICITATIONS - April yet
( See list on separate sheet )
page 5 of 6
7) Program and Invitation – Batch 76 –
c/o President Beth, BOD Jing and BOD Ters
a) Drafted and printed, ready for distribution of
program copies
(Costing/Expenses) c/o Beth
b) Assigned Emcees - Jasper
c) Make the program Flow lively and participative
d) Encourage all Batches for presentations (dance, etc.)
e) Appointment of Guest of Honor (proposed Speakers Alumni achievers,etc.)
f) Presentations / Games
g) Invite Previous teachers (updates on communications already sent ?) no budget
h) Selection of Judges and Awarding of Major Prizes and Awards
I) Awarding of Plaques of Appreciation, to Guest Speaker etc. c/o Beth
j) Certificates of Appreciation ...
Request Principal Caingles for printing of the certificates considering that she has the names needed.
k) Certificates of appreciation to speakers, achievers,
( additional intermission numbers on the spot are welcome)
8. Publication/Public Information = c/o BOD Mc Elrod
a) Facebook coordinator = Mc Elrod Iyo
Made chat group – need to add more people
b) Update on Anouncement to Radio Stations
1) 1 copy to Radyo Natin – salamat Mam Karen Ladesma..already on air
c) Communications sent to other alumni and former teachers ?
OTHER MATTERS:
1) President Beth must Prepare some more Notices and Solicitations to Batches
2) Letter Request to Principal for the bodega to become Alumni room. (done, sent, received , approved, for carpenter job by Monday Mar 11, 2019 )
3) Cathyworks Photo Booth = c/o Jan
4) Suggestions of mam Visande like what DRBCS...batches pleadges 3,000.000 for the Association
maybe 1,000.00...Probem is..Batches do not attend meetings.
5) Should have more activities
page 6 of 6
NEXT MEETING
_______________ , 2019, Sat. at 2 pm
Prepared by:
Elizabeth Bungalon Stucki
