04/08/2020
ACCOUNTS & RECORDS – SECTION 35 – CGST ACT 2017- GST SERIES –
PART 23
1. Maintenance of accounts and records is one of the important compliance under the GST
Act. The term books of accounts include all the records maintained in respect of money,
sales, purchases, assets, liabilities, and items of cost. Section 35 of the CGST Act read with
Rule 56 prescribes accounts and records requirements for a registered person.
2. Statutory Provisions :
Section
35(1)
Every registered person shall keep and maintain, at his principal place of
business, as mentioned in the certificate of registration, a true and correct
account of the followings –
(a) Production or manufacture of goods
(b) Inward or outward supply of goods or/and services
(c) Stock of goods
(d) Input tax credit availed
(e) Output tax payable and paid
(f) Such other particulars as may be prescribed
Rule
56(1)
Every registered person shall keep and maintain a true and correct account of
the following particulars:-
(a) The goods or services imported or exported.
(b) Supplies attracting payment of tax on reverse charge.
(c) The relevant documents including invoices, bills of supply, delivery
challans, credit notes, debit notes, receipt vouchers, payment vouchers, and
refund vouchers.
2.1 Production and manufacture of goods :
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Rule
56(12)
Every registered person manufacturing goods shall maintain monthly production
accounts, showing the quantitative details of raw materials or services used
in the manufacture and quantitative details of the goods so manufactured
including the waste and by-products thereof.
2.2 Inward or outward supply of goods or/and services :
Rule
56(5)
Every registered person shall keep the particulars of
(a) names and complete addresses of suppliers from whom he has received
the goods or services
(b) names and complete addresses of thepersons to whom he has supplied
the goods or services
(c) the complete addresses of thepremises where the goods are stored by
him, including goods stored during transit along with the particulars of the stock
stored therein.
2.3 Stock of goods :
Rule
56(2)
Every registered person shall maintain accounts of stock in respect of each
commodity received and supplied.
The Stock Account shall contain particulars of the opening balance, receipt,
supply, goods lost, stolen, destroyed, written off or disposed of by way of gift or
free samples and balance of stock including raw materials, finished goods, scrap
and wastage thereof.
A person paying tax under composition scheme is not required to maintain the
stock account
2.4 Tax payable, Tax collected, and Input Tax Credit (ITC) :
Rule
56(4)
Every registered person shall keep and maintain an account, containing the
details of
(a) tax collected and paid, input tax and input tax credit claimed.
(b) tax payable and paid under reverse charge and purchases from
unregistered persons.
(c ) tax invoice, credit note, debit note, delivery challan issued or received
during any tax period.
A person paying tax under composition scheme is not required to maintain
this account. 2/8
2.5 Advances received and adjusted :
Rule
56(3)
Every registered person shall keep and maintain a separate account of
advances received, paid and adjustments made thereto
2.6 Goods used for Provision of Services :
Rule
56(13)
Every registered person supplying services shall maintain the accounts showing
the quantitative details of goods used in the provision of each service,
details of input services utilized and the services supplied
3. Records for Work Contracts :
Rule
56(14)
Every registered person executing works contract shall keep separate accounts
for each works contract showing the following particulars:-
(a) The names and addresses of thepersons on whose behalf the works
contract is executed.
(b) The description, value, and quantity (wherever applicable) ofgoods or
services received for the ex*****on of works contract.
(c) The description, value and quantity (wherever applicable) ofgoods or
services utilized in the ex*****on of each works contract
(d) The details of payment received in respect of each works contract
(e) The names and addresses of suppliers from whom he has received
goods or services
4. Records maintained by an agent :
Rule
56(17)
Any person having custody over the goods in the capacity of a carrier or a
clearing and forwarding agent for delivery or dispatch thereof to a recipient on
behalf of any registered person shall maintain true and correct records in
respect of such goods handled by him on behalf of such registered person.