09/10/2026
City of St. Maries Job Opportunity: City Clerk
Location: St. Maries, Idaho
Department: Administration
Employment Type: Full-Time
Pay: DOE
ESSENTIAL DUTIES AND RESPONSIBILITIES
City Records & Records Management
• Maintain official City records, including minutes, ordinances, resolutions, contracts, agreements, and related documents.
• Organize, index, file, archive, and dispose of records in accordance with Idaho law, retention schedules, and City policy.
• Conduct periodic records reviews and ensure documents are properly executed, preserved, and accessible.
City Council & Meeting Administration
• Prepare and distribute City Council agendas and supporting materials.
• Coordinate agenda items with the Mayor, department heads, and Council members.
• Attend and provide administrative support for City Council, Planning & Zoning, and other assigned meetings.
• Prepare and maintain official meeting minutes and records of Council actions.
• Ensure meeting rooms, materials, and required notices are prepared as needed.
Public Records & Customer Service
• Serve as a primary contact for citizens seeking City information, services, and records.
• Receive, track, and respond to public records requests in accordance with Idaho law.
• Coordinate the collection and review of responsive records with City departments.
• Assist the public with City procedures, forms, applications, and services.
Permits, Licenses & Applications
• Process and issue City permits, licenses, and applications.
• Process beer, wine, liquor, catering, and other applicable license applications.
• Review applications for completeness and compliance with City requirements.
• Maintain related records and correspondence.
Accounts Payable & Receivable
• Review invoices for proper approval and supporting documentation.
• Assist with accounts payable, accounts receivable, and related financial recordkeeping.
Payroll & Timekeeping
• Process monthly payroll and verify employee time records.
• Maintain payroll information and supporting documentation.
• Submit required wage and contribution information to PERSI and Empower 401(k).
• Assist employees with payroll-related questions.
Human Resources & Employee Administration
• Administer and assist with City personnel policies and procedures.
• Maintain confidential personnel and employee records.
• Administer employee benefit programs, including medical, dental, vision, and other applicable benefits.
• Assist employees with benefit enrollment, changes, and questions.
• Perform assigned risk management and other HR-related duties.
Cemetery Administration
• Assist the public with cemetery plot purchases and related questions.
• Maintain cemetery ownership, plot, burial, and transaction records.
• Schedule burials and prepare cemetery deeds and related documentation.
Grants & Project Administration
• Maintain grant applications, agreements, correspondence, reports, and supporting documentation.
• Assist with required reporting, closeout, and compliance activities.
Public Notices & Communications
• Prepare and publish legally required notices for meetings, public hearings, bids, and other City matters.
• Coordinate newspaper and other required publications and postings.
• Maintain proof of publication and notice records.
Elections
• Coordinate with county election officials regarding City elections.
• Receive and process candidate filings, petitions, and required election documents.
• Maintain election records in accordance with applicable requirements.
Contracts & Administrative Review
• Maintain records of City contracts, agreements, and related documents.
• Track expiration, renewal, and review dates.
• Conduct annual reviews of active agreements and notify appropriate officials of upcoming action.
• Maintain organized records of executed contracts and supporting documentation.
REQUIRED QUALIFICATIONS
• High school diploma or equivalent.
• Experience in office administration, municipal government, finance, human resources, records management, or a related field, preferred.
• Strong organizational, communication, and time-management skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidential information and exercise sound judgment.
• Ability to work independently, prioritize competing deadlines, and manage multiple responsibilities.
• Proficiency with Microsoft Office, including Word and Excel.
• Ability to learn and effectively use City financial, payroll, records, and other software systems.
• Ability to work professionally with elected officials, employees, contractors, agencies, and the public.
KNOWLEDGE, SKILLS & ABILITIES
• Knowledge of office administration, records management, and general municipal operations.
• Ability to interpret and apply policies, procedures, laws, and regulations.
• Strong written, verbal, interpersonal, and customer service skills.
• Excellent organizational and recordkeeping abilities.
• Ability to manage multiple projects, deadlines, and priorities.
• Ability to research issues, identify solutions, and follow through.
• Strong computer, data-entry, and document-management skills.
• Ability to work independently and make appropriate decisions within established policies and procedures.
• Ability to adapt to changing laws, technology, procedures, and organizational needs.
BENEFITS
Health, Dental & Vision — 100% employee coverage
PERSI Retirement Plan
Optional 401(k) and/or Roth Plan
Paid Time Off
Paid Holidays
HRA/VEBA Plan with Quarterly Employer Contribution
APPLICATION PROCESS
Applicants should submit a completed City employment application, resume, and applicable supporting documentation to:
City of St. Maries
602 W College Avenue
St. Maries, Idaho 83861
Applications may be submitted in person or by email at [email protected]
Application Deadline: September 25, 2026 (or until filled)
