Old Fields Owners' Association

07/12/2025

‼️ ROAD UPDATE 🚗: Emergency road repairs (to the Gap only) will start at NOON on Monday, July 14th. For the safety of the crew and our residents, the road above the Gap will be CLOSED to through traffic at the following times:

- Monday 7/14: Noon to 4 pm;
- Tuesday 7/15 through Friday 7/18: 8 am to 4 pm.

For those who live above the Gap, please plan your trips up and down the mountain accordingly.

Additional updates and information at the link ⬇️:

https://drive.google.com/file/d/1SBux6Hz9_b8l6VwTWnKwNRHGBbBP8wX9/view?usp=sharing

06/15/2025

OFOA Annual Meeting Update

✅ HUGE thanks to all who attended or submitted proxies for yesterday’s standing-room-only annual meeting and picnic. With owners of 9️⃣5️⃣ lots participating, we had the quorum needed to conduct new business and approve our budget for the next fiscal year. Thank you!

🙋🏻‍♂️Also, welcome to the board, Russ Anderson!

💧As you might imagine, the discussion was dominated by last week’s massive rainfall that washed out part of the road through “the Gap” as well as Maple Hollow and the bottom of the Saddle. Longtime residents described how the 5️⃣ inches of rainfall received in one hour was the greatest amount they’d ever seen. Community members offered up helpful suggestions as the Board navigates the aftermath of this unprecedented weather event.

⚠️ While the road is currently passable for most vehicles, it is perilous: single lane in places and cannot accommodate a fire or dump truck. TO BE CLEAR, we may need to move the road, and we anticipate the cost will FAR EXCEED our annual budget. The good news is that our community bylaws provide a process for paying for emergencies, and the Board will follow these procedures by the book as he we head toward a special “emergency assessment” to recover from the damage.

Here is what you can expect in the days and weeks ahead::

1️⃣ The Board will continue to gather bids and find a path forward on repairing the road as quickly as possible. Finding someone with the appropriate experience and equipment will be tricky.

2️⃣ Once we have the requisite information and cost estimates, we will provide written information to the entire membership via email (if we have your address), snail mail, and posting documents electronically here. This will document what happened, anticipated costs, and the amount per lot for the emergency assessment.

3️⃣ Within ten (10) days of that notice, we will hold a special meeting virtually over Zoom. This forum is designed for the Board to communicate information and receive questions and feedback from members.

4️⃣ According to our bylaws, an emergency assessment requires the written consent of half of the lot owners (82 lot owners). The Board will work expeditiously to gather written consent through every physical and electronic means available so that we may move on the repairs with all deliberate speed.

5️⃣ Emergency assessments will be due within 30 days’ notice once we get the requisite level of consent.

‼️ There is no question we need to repair the road as quickly as possible—for our safety, for our property values.

💰 The only question is how we finance it, and we will do this responsibly and in accordance with our bylaws.

🙋🏻‍♂️ If you’d like to be more involved in the process or have important information to share, please comment below or reach out to a Board member.

🙏🏻 Thanks for your patience and understanding as we navigate this difficult situation.

05/05/2025

Neighbors—spraying for the spongy moths (aka gypsy moths) will begin soon. However, the exact timing of the spraying will be determined by things we don’t know right now: caterpillar and foliage development and prevailing weather conditions on the mountain.

“We will contact you before the treatment so you can notify everyone to remain indoors and keep domestic animals out of the treatment,” said Scott Hoffman, the West Virginia Department of Agriculture’s Gypsy Moth Cooperative Suppression Coordinator, to the OFOA in an email.

“Some people may feel better leaving while the treatment is going on,” he said. “Give it some time to dry.”

In addition to foliage and insect development, spraying is conditional on wind, temperature, and relative humidity. This makes it difficult to predict exactly when the spraying will occur.

The state will monitor things after spraying and return in the fall to conduct an egg mass survey and determine whether we need to spray again next year.

Stay tuned to the OFOA page and OFOA Facebook Group, where we will post additional information as we know it. For more information about these pests, please see the linked information.

https://www.aphis.usda.gov/plant-pests-diseases/spongy-moth

10/14/2022

Pond work is moving along! We will keep everyone updated as things move forward.

06/08/2022

We are just a few days away from our Annual Meeting!

As a reminder, the OFOA Community will meet on Saturday, June 11, 2022 at 1 pm at the South Branch Inn in Moorefield. Immediately following, there will be a community potluck picnic at the Pond Pavilion. We look forward to seeing you!

If you would like a ZOOM LINK to attend the meeting remotely, or if you need a replacement PROXY VOTE, please click the link below:

A form to aid participation in the Old Fields Owners' Association Annual Meeting on June 11, 2022.

05/24/2022

OFOA Members—

We are almost two weeks away from our Annual Meeting! The OFOA Community will meet on Saturday, June 11, 2022 at 1 pm at the South Branch Inn in Moorefield. Immediately following, there will be a community potluck picnic at the Pond Pavilion. We look forward to seeing you!

You do not have to be physically present to participate in this year’s annual meeting. You may also participate REMOTELY (via Zoom) or by sending in your PROXY VOTE.
If you need a Zoom link or a replacement proxy vote, you can request those at this link:

A form to foster robust member participation in the Old Fields Owners' Association Annual Meeting, June 11, 2022

05/12/2022

Have you recently moved our purchased property on the mountain?

Update your address and contact information here:

Use this form to update the Old Fields Owners Association with changes to your contact information. The OFOA Board will not disclose this information and will use this information only to contact you about updates and billing.

05/12/2022

New to the mountain?

Check out our Welcome Packet, which contains important information, including the dates of our annual meeting, information about dues and budget assessments, our Articles and Bylaws (how the OFOA does business) and our Covenants and Restrictions (what you can and cannot do on your lot and in common areas).

You can find it all here: